Administrative Assistant

Purpose: Provide assistance in administrative, and general business functions maintenance of files, data entry and filing, other general and specific administrative assistant duties.

QUALIFICATIONS: Candidates must demonstrate their ability to accomplish the Essential Job Results stated below.

Job knowledge absolutely required before entering the job.

Demonstrated history of punctuality and regular work attendance.
Computer competency in word processing, data base creation and management, data entry, desk-top publishing, webpage design and maintenance
Solid understanding and experience with general office and administrative assistance practices and procedures.
Highly organized, detail orientated and self-motivated with ability to work with minimum supervision
Excellent written and verbal communications with the ability to facilitate problem solving and resolve conflicts
Knowledge and experience in planning and implementation of special events & community outreach functions
Must be a responsible individual of reputable character who is known to exercise sound judgment, maintain confidentiality, cope with stress and crisis situations in a calm manner and who models non-violent behavior and freedom from substance abuse

Preferred:

Experience in payroll and human resource record keeping
Knowledge and experience with Avaya Phone Systems
Alaska driver’s license and clean driving record
Must be 21 or older.

ESSENTIAL JOB RESULTS:

Assures effective front desk operations and maintains building security by

Provide primary coverage for front desk operations including answering phones, recording/delivering messages and greeting/determining needs of persons accessing services and directing accordingly
Schedule facility use and monitoring security systems, traffic flow and building occupancy
Typing, copying, faxing, data entry, documentation and filing general office communications and reports
Pickup and delivery of mail, donated items, supplies, etc.
Maintain inventory of basic program, facility and office supplies.
Establish a system for documenting use TCP’s brochures and/or publications

Strengthens and supports executive and operations by

Assist with tracking/documenting all transactions from purchase to receipt; credit card payments, billings and transactions, and distribution of purchased item
Maintain documentation of all business related correspondence including creation and maintenance of all vendor files
Assist all staff as needed
Able to follow directions, multitask, prepare reports and distribute emails as set forth from the Executive Director.
Assist with travel requests.

Engages community and promotes positive and effective outreach and awareness activities by

Assisting with planning, promoting, scheduling, implementing, coordinating and documenting outreach, awareness and education activities and community events.
Assisting with developing and publishing outreach, education and awareness materials including posters, brochures, newsletters, mass mailings, web page maintenance and electronic communications.
Assisting with distribution and stocking of program brochures, flyers and outreach materials to designated agencies throughout the community
Preparation of food, refreshments, supplies or equipment for training or community/program events.
Serving as staff liaison to the Board of Directors in planning, development and implementation of special and annual community events
Recruiting, coordinating and documenting volunteer service hours and in-kind donations; providing a structure for volunteer evaluation and feedback and instituting an awards and recognition program

Contributes to the team effort and maintains continuous quality improvement by welcoming new and different work requirements; exploring new opportunities to add value to the organization; helping others accomplish related job results; and being active in self-directed learning and professional growth.

Protects program integrity and confidentiality by adhering to all confidentiality requirements including but not limited to TCP’s internal policies, requirements of local, state and federal law and requirements of common sense necessary to protect the safety, dignity and privacy of persons seeking or receiving services.

WORKING CONDITIONS: Fast paced office environment with moderate to loud noise. Frequent, unscheduled interruptions. Periodic exposure to situations where individuals may be a danger to themselves or others. Occasional exposure to hazardous conditions (cigarette smoke, bodily fluids, spills, chemicals and cleaning agents, broken glass, etc.) Exposure to communicable diseases.

MACHINES AND EQUIPMENT USED: Standard office equipment (FAX machine, computers, copier, telephone, etc.), printing and binding equipment, and household cleaning tools (vacuum cleaners, etc.)

PHYSICAL REQUIREMENTS: Ability to walk, sit, hear, speak and understand English, climb stairs, stoop, reach, use hands, lift up to 50 lbs, see and use close vision

SUPERVISED BY: Executive Director

POSITIONS SUPERVISED: None

BACKGROUND CHECK: Position requires applicant to be fingerprinted and complete a national FBI/State of Alaska criminal background check.

TCP is an Equal Opportunity Employer.

All EMPLOYMENT WITH TCP IS AT WILL. TCP RESERVES THE RIGHT TO REVISE OR CHANGE JOB DUTIES AND RESPONSIBILITIES AS THE NEED ARISES. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT

Contact us to apply:
If you would like to apply, please attach your CV and tell us why you would be a great fit for our wonderful team and send to administrative@tcpak.org.

Adopted: June 2018

Full Job Description Apply Now

About the role:
We are seeking a full or part-time Registered Nurse, preferably with some training and experience in pediatrics and the medical evaluation for child abuse and neglect. You will work as part of a multidisciplinary team that includes family advocates, child protection workers, law enforcement officers, and mental health providers to assess and treat children with suspected sexual abuse, physical abuse, neglect, and other forms of maltreatment.

Responsibilities:

Provide direct clinical services to include medical forensic examinations of child abuse victims (sexual, physical and neglect)
Coordinate care with families, investigators and community providers
Complete electronic health records documenting clinical services in a timely manner
Provide clinical consultation to partner agencies and multidisciplinary team members regarding medical issues related to child abuse & neglect
Participate in regular case and peer review for TCP
Provide testimony as needed in criminal and/or juvenile court regarding medical examination and/or consultation of child abuse/neglect victims
Meet quality of care standards as established by the Medical Director

Location & commitments:

The Children’s Place Child Advocacy Center in Wasilla Alaska
Full or part-time available
Some on-call responsibilities for evenings and weekends

Candidate requirements:

One to three years’ experience in pediatrics
Licensed or eligible to be licensed in Alaska as a Registered Nurse
Effective communication skills including ability to work with children and families in stressful situations who come from diverse backgrounds, as well as agency partners
Good organizational and time-management skills
Working knowledge of Word, Excel, electronic health record systems
Preferred:
- Training and experience in the medical evaluation of child abuse and neglect; however, training and on-going training and mentorship will be provided by The Children’s Place if a candidate meets other qualifications
- Completion of a 40-hour didactic SANE program. If not done prior, hired candidates will be required to complete this training with a certain number of exams (depending on experience) performed under observation/ supervision.

Benefits:

11 paid holiday days
Accrued paid time off
Self-care is scheduled & valued
Competitive compensation
Wellness benefit

Contact us to apply:
If you would like to apply, please contact Mindy Goorchenko DNP at MGoorchenko@tcpak.org.

Please attach your CV and tell us why you would be a great fit for our wonderful team!

Full Job Description Apply Now

REPORTS TO:

Clinical Supervision – Medical Director
Administrative Supervision – Executive Director

FLSA STATUS: Full or Part Time/Non-Exempt

JOB PURPOSE: To work as part of a dedicated and compassionate multidisciplinary team at The Children’s Place that responds to and provides services for children and their families impacted by child abuse and neglect.

The Children’s Place (TCP) is the Child Advocacy Center located in Wasilla, Alaska. Our mission is: “To protect children by facilitating a collaborative investigative and assessment approach to the prevention and treatment of child abuse and neglect.” We provide a safe place where children feel empowered to use their voices and begin their healing journey. Our staff works closely with members of partner agencies including law enforcement, child protection, and the justice system.

PRIMARY JOB FUNCTION: Serve in your professional capacity as a staff member of The Children’s Place (TCP) with responsibility for the medical evaluation and treatment of children and adolescents referred for suspected sexual abuse, physical abuse, neglect, or other forms of child maltreatment.

MINIMUM QUALIFICATIONS:

One to three years of experience in the medical examination of children
Masters or Doctorate in nursing from an accredited education institution preferred
- Consideration will be given to a Forensic Nurse with a Bachelor’s degree and pediatric training and experience
Licensed or eligible to be licensed in Alaska
Ability to establish rapport and trusting relationships with children, families, and caregivers
Ability to communicate effectively among diverse groups and facilitate problem-solving
Ability to be flexible and adjust to sometimes stressful and ever-changing situations
Be highly organized and detail oriented with strong time management skills
Ability to work flexible hours when needed and share a rotating on-call schedule
Computer competency including working knowledge of Word, Excel, and Electronic Health Records
Ability to work independently but also recognize when to seek appropriate consultation

PREFERRED:

Training and experience in trauma-informed care for children and families
Training and experience in the child welfare system including the Indian Child Welfare Act (ICWA)
Experience working within a multidisciplinary team (MDT)
Experience working with children with special needs including developmental and physical disabilities, TBI, FASD and/or mental health challenges

RESPONSIBLILTIES AND DUTIES:

Provide direct clinical services to include forensic medical examinations of child abuse victims (sexual, physical and neglect)
Provide testimony as needed in criminal and child protection court regarding your medical evaluation of children you’ve seen at TCP
Coordinate care with families, investigators and community providers
Complete electronic health records documenting clinical services in a timely manner
Provide child abuse education to professionals in the community as well as medical students and residents.
Provide clinical consultation to partner agencies and multidisciplinary team members regarding medical issues related to child abuse & neglect
Participate in regular case and peer review for TCP.
Meet quality of care standards as established by the Medical Director

BENEFITS:

Dental, Vision and Health Insurance
11 Paid holiday days
Accrued paid time off
Self-Care is scheduled/valued
Competitive compensation

If you are looking for a place where you can make a difference in the life of a child, The Children’s Place is looking for you. If you meet these qualifications and have a desire to be part of our team, apply by submitting a cover letter and resume.

To email your cover letter and resume:

email them to recruiting@tcpak.org OR
Fax to 907-357-5159 OR
Mail it to :

The Children’s Place
P.O. Box 871788
Wasilla, Alaska 99687

This position will be open until it is filled.

Full Job Description Apply Now

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